Gmail Tips and Tricks

People and businesses commonly use Gmail these days. This makes sense, as it is simple to use, free, and Google makes good products. If you use Gmail, you are likely not using it to its full potential. Gmail has several tools that make it easy to keep your email organized. We have outlined a few below and if you need instructions on how to implement these tools, follow the links.

Label your messages: Labeling your messages is an easy way to keep your inbox tidy. This feature permits you to add brightly colored labels for particular people or certain topics. For example, you can create an “Urgent” label and apply it to messages that you need to take care of immediately. Or, if you get a lot of email from your friends that you want to read later, you can create a blue label called “friends.” This will enable you to scan your inbox and more effortlessly address the messages you need to.

Free up space with archiving: Do you like to have a clean inbox but have a ton of emails that you don’t wish to delete? By archiving messages in Gmail you are able to move them to an “All Mail” folder to get them out of the way. You can access them anytime this way but they won’t be cluttering your inbox.

Add a signature: Tired of typing your name, phone number, and email address at the end of each of your Gmail messages? Why not create an email signature? Gmail allows you to save signatures that you can then simply drop into the base of your messages. This is a great time saver for anyone who writes a large number of email messages during an average day.

Filter your incoming messages: Filtering is a very nifty feature of Gmail. It will automatically label, file, delete, or archive emails. You can pick the “Filter messages like this” option from Gmail’s “More” menu and specify what an email will include to have a certain action applied to it. For instance, if you are looking to hire someone you can have any email that includes the words “resume” or “job” sent to a particular folder.

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Posted on: 05.25.12